Exhibitor Manual

<sup>Dear Exhibitor,

Welcome to Breakbulk Middle East 2023!

We’re delighted that you will be exhibiting with us at Breakbulk Middle East 2023 from 13th to 14th February 2023 at Dubai World Trade Centre in Dubai, UAE.

Breakbulk Middle East brings industry professionals together from across the supply chain and at the heart of our community are the decision-makers; EPCs, manufacturers, logistics and procurement executives.

We understand it takes a lot to co-ordinate your stand and for this reason that we have created this Exhibitor Manual as a one-stop-guide containing all the vital information you need to exhibit at the show.

Please take time to read through all the information and instructions provided including official contractor contacts on page 5 and important deadlines listed on page 6.

A little time spent now coordinating your participation will save you last minute inconvenience and unnecessary expense. Please keep an eye out for the ordering deadlines as the prices do increase significantly after the deadlines have passed.

Please feel free to contact the Breakbulk Customer Success team at any time if you have any queries regarding manual or your stand. Their contact details are:
Email: breakbulksupport@breakbulk.com
Telephone: +44 20 3855 9560</sup>

<sup>Event Timetable:

Build-Up
Saturday 11th February: 08:00 - 20:00 - Contractor Access Only for Space Only Stands.
Sunday 12th February: 08:00 - 20:00 - Exhibitor & Contractor for Shell Scheme Stands provided by GES may enter during this time.
All exhibitors/contractors must complete decorating and exit the exhibition hall by 20:00.

Registration:
Sunday 12th February 2023 - 12:00 to 18:00
Monday 13th February 2023 - 08:00 to 17:00
Tuesday 14th February 2023 - 08:00 to 15:00

Exhibition Open Days:
Monday 13th February - 10:00 to 18:00
Tuesday 14th February - 10:00 to 16:00
Exhibitors can access the halls from 9am, one hour before the show commences.

Breakdown:
Tuesday 14th February - 16:00 - 20:00 - Shell Scheme
Tuesday 14th February - 16:00 - 22:00 - Space Only
Wednesday 15th February - 08:00 - 12:00 (midday)  - Space Only

All exhibitors must clear their exhibit space by 12:00 (midday) on Wednesday 15th February 2023.


Please ensure you do not leave products or personal items unattended during Breakdown. The organiser cannot be held responsible for any items left unattended after this time. Any equipment/ products left will be removed at the exhibitor’s expense.

Late Working:
Hyve are committed to safe working and aim to minimise the number of people working outside the timetabled hours. It is important to contact the organisers office as soon as possible if you foresee any problems keeping to this schedule. If working outside of the hall opening hours, there will be a charge of AED 1,000 (accepted in cash only).</sup>

<sup>Before placing your orders, please review document links and additional information listed below.

Local UAE Information:
Travelling to and from Dubai - Emirates Information​
Requirements for tourists arriving in Dubai - Visit Dubai
Government Website: United Arab Emirates' Government Portal

Venue Information:
Address: Sheikh Zayed Rd - Dubai - United Arab Emirates
Halls: 7 & 8

The venue can be contacted for the following services:</sup>

• ^{Venue Exhibitor Services}

• ^{Booth Cleaning}

• ^Catering

• ^Telephone

• ^{Internet connections}

• ^Rigging

• ^Security

• ^Parking

<sup>Please click links for useful guidance.
Contractor Badge Policy
Contractor Site Access Policy
Evacuation Map
Emergency Procedures Handbook
Health and Safety Rules and Regulations 2019 v1
Safety Instructions Mandatory PPE
Car Parking Map
Contractor Holding Area Map
People of Determination Map (English & Arabic)


Space Only Stands:
It is mandatory for Space Only Stands to submit Contractor Information, Stand Structure Form, Method Statement, and Risk Assessment with Stand Drawings to BEST.

Please click links to access relevant forms to be submitted:

BBME23 - Exhibition Stand Structure Form
BBME23 - Exhibitor Appointed Contractor Form
BBME23 - Method Statement
BBME23 - Risk Assessment

Please contact BEST directly for any questions or speak with a team member from the Operations team.

Exhibitor Order Information:
GES is our general contractor and stand builder for the show.

GES can be contacted for the following services:</sup>

• ^{Official Show Contractor}

• ^{Audio Visual Equipment}

• ^Carpet

• ^Electrics

• ^{Fascia Panel (Nameboard)}

• ^{Forklift Services and Storage}

• ^Furniture

• ^Graphics

• ^Manpower

• ^{Plumbing Services - water, air & gas}

• ^{Rigging/ Hanging Signs}

• ^{Shell Scheme}

^{All ordering information is available in the Exhibitor Webshop}

<sup>Exhibitor Listing Form:
Please send completed forms and logos to breakbulksupport@breakbulk.com

Link - Exhibitor Listing Form</sup>

<sup>Deliveries:
DWTC cannot accept any deliveries on behalf of exhibitors or sponsors. If deliveries are shipped directly to the Dubai World Trade Centre (DWTC) and not through the organiser’s official freight forwarder (GES), the exhibitor or sponsor can only receive them during the tenancy dates.

To avoid delays or rejections by customs, we highly recommend that you appoint an official freight forward to assist with your shipment. Please contact our official freight company GES Logistics for more information.

Please note that all shipments must be delivered via the service yards / loading docks as we do not allow any deliveries to the halls via the main entrances.</sup>

<sup>Hotel Information:

Hotel accommodations have been arranged for all visitors and exhibitors during Breakbulk Middle East 2023. Please visit the Hotel Accommodations page for more information.</sup>