10 Years of Connecting the Middle East's Mega Projects

Key Deadlines

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Exhibitor assets Logistic services Suppliers and contractors Venue services PR & Social media

Service	Deadline Date	Order Links and Forms
Dubai World Trade Centre (DWTC) - Venue
Catering Internet and Telephone Connections Parking Rigging Security Stand Cleaning	Early Bird Deadline: Wednesday 7 January 2026 Webshop Orders Cut-off: Sunday 1 February 2026 Exception: Limited catering services can still be ordered via the webshop throughout event days. Any other services can be requested via [email protected]	Event Plus Online Portal
Accreditation	All contractors must visit the portal to apply online for contractor badges. Applying in advance will prevent delays in accessing the halls.	Contractor+ Portal
GES - Show General Contractor
Audio Visual Equipment Carpet and Floor Coverings Compressed Air Electrics Furniture Graphics Shell Scheme including fascia nameboard Water connections	Early Bird Deadline: Monday 12 January 2026 Standard Deadline Rates: Tuesday 13 to Monday 19 January 2026 Webshop Closed: Monday 19 January 2026 After this date, a premium rate is applicable. Order enquiries can only be sent via email to the GES service team. Alternative onsite orders can be made from 2 February (first day of build).	GES Exhibitor Webshop
GES Logistics - Show Logistics Partner
Forklifting Freight & Shipping Storage & Empty Package Handling	Early Bird Deadline: Friday 2 January 2026 Standard Deadline Rates: Saturday 3 January 2026 Shipping Arrivals Deadlines: Airfreight Deadline: Friday 23 January 2026 Seafreight Deadline: Friday 23 January 2026	Email Directly
BEST - Space Only Stand Plan Assessors and Onsite Health and Safety
Health and Safety Space Only Stand Plan Assessment	Friday 19 December 2026 6 weeks prior to the event	Exhibition Stand Structure Form Space Only Undertaking Form Method Statement Risk Assessment Each form is to be submitted with drawings of exhibit space Email Directly
HotelMap - Accommodation Partner
Accommodation	Book now to secure the best rates!	HotelMap Accommodation Link
Visit by GES - Registration and Lead Retrieval Partner
Registration Lead Retrieval	Pre-show or onsite	Visit Connect Webshop
Vibes Events - Temporary Staff Agency
Temporary Staff	Tuesday 20 January 2026 After this date, last-minute requests depend on the requirement.	Email: [email protected] Email: [email protected] Telephone: +971 56 209 1365
InEvexco - Insurance Provider
Insurance	Pre-show	You have been sent a unique link to upload certificate to portal.

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